How To Take Charge of Your Real Estate with SAP REFX [Checklist]

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SAP Flexible Real Estate

The sub-prime mortgage crisis may be a fading memory (or it may not be), but for many companies, managing their real estate assets continues to be a challenge.  Just how big of a challenge do some companies have?

SAP Flexible Real Estate (REFX)

SAP Flexible Real Estate Could Handle This

Challenges With Managing Complex Real Estate Holdings Are Common

Imagine you’re the owner of a railroad, perhaps one that started operations in the 1800s or even earlier.  Over the years, you acquired various pieces of real estate, some of it long, like what a railroad track goes on, some of it, well, some of it, you may have actually lost track of. 

Now, I am just a simple homeowner, and have never lost track of one of my houses, though I have lost track of a 401k account before (don’t panic, I found it). 

But I recently heard from one of our partners that works in the real estate space that one of their clients had in the neighborhood of 77,000 thousand parcels of land and other real estate, a significant portion of which they were not collecting rent on or even aware they owned. 

I routinely see this situation, a company that has from a few properties to perhaps thousands of properties, and they don’t quite have it under control.

What are some of the key issues they are typically facing:

  • Property deeds that are all paper based, which may date from a 100 years ago

  • Disputed property lines, this is especially prevalent in places like the Middle East

  • Plans for major development but no existing business processes to manage the finished project

  • A need to manage existing clients, who may change rapidly

  • Complex need to manage site utilities

  • Deciding on whether to install utility meters for individual retail units versus entire areas, such as airports

  • How to maximize the use of buildings over a specific area

  • What is owned and in what form

  • Why do I own a particular piece of property?


These are just some of the questions encountered when trying to manage complex real estate, and one of the reasons the SAP Flexible Real (SAP REFX) estate solution was developed.

As it happens, I have been doing a course on Real Estate Investment Management, which is mostly an excel exercise.  It has been very helpful from the standpoint of how to valuate and possibly price and sell a property

SAP REFX integration With GIS

But the tougher real estate management issues, such as those I mentioned earlier, really require some sophisticated software and complex integration into GIS or Geographical Information Systems for today’s corporate Real Estate managers to be successful. 

Real Estate BI Consultants

As a big data analytics focused firm, we are able to build advanced, interactive dashboards which extract information from the various modules that SAP RE-FX integrates, which you can see in this little diagram, is virtually all of them! 


SAP RE-FX Integrates to Many Modules


Integration of Linear Asset Management and 3rd Party Systems


What we see in the near future is an integration of SAP RE-FX, Linear Asset Management, various 3rd party system providers and mobile applications that will provide various functionalities required to successfully manage commercial real estate.


Data Acquisition Is Key


If you are currently struggling with real estate, or contemplating making major investments, even perhaps looking to build entire cities, such as several outfits are doing around the world, then one final issue you will want to bring front and center is data acquisition. 

Remember those property records I mentioned that dated back nearly a century?  Those will have to be digitized, mostly by hand, while using some advanced technology.  

Digitization Requires Tools and Manpower


This is such a big issue that at least one country I have worked with is considering hiring thousands of people to do nothing but measure and record the dimensions of all their real estate during  the next several years as the benefit of having their real estate under management assisted by SAP RE-FX outweighs the cost of the exercise (they really need a probe like you saw in the movie "Prometheus").


Learn More About SAP RE-FX And How It Can Benefit Your Business


Want to know more about SAP RE-FX.  Just press the button below and we’ll give you a quick overview of the key SAP REFX solution components.


Learn the 10 Key SAP REFX Componenents


Want to keep up with SAP RE-FX and BW and other burning issues of the day?

People who read this also read:

How to Set the Scope of Your SAP REFX Project

Get the SAP REFX Guide to Real Estate Management Functionality

Discover the Value Proposition for SAP REFX Land Use Management (LUM)

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Lonnie Ayers

About the Author: Lonnie Ayers is a Hubspot Certified Inbound Marketing consultant, with additional certifications in Hubspot Content Optimization, Hubspot Contextual Marketing, and is a Hubspot Certified Partner. Specialized in demand generation and sales execution, especially in the SAP, Oracle and Microsoft Partner space, he has unique insight into the tough challenges Service Providers face with generating leads and closing sales using the latest digital tools. With 15 years of SAP Program Management experience, and dozens of complex sales engagements under his belt, he helps partners develop and communicate their unique sales proposition. Frequently sought as a public speaker in various events, he is available for both inhouse engagements and remote coaching.
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He also recently released a book "How to Dominate Any Market - Turbocharging Your Digital Marketing and Sales Results", which is available on Amazon.

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